Our client is a leading fit-out specialist working on large-scale projects, seeking a highly organised and proactive office coordinator. The role is fully office-based with core hours from 8:30 AM to 5:30 PM, offering a 5:00 PM finish on Fridays. Ideal candidates will have at least 12 months of office coordination experience, preferably within property or construction, and strong communication, organisational, and tech skills. Proficiency in Microsoft 365 and document control software is essential.
SITE SECRETARY ROLE:
Controlling document flow, ensuring all revision-controlled documents are administered and distributed promptly via internal systems
Auditing and monitoring revision-controlled documents, distributing them to relevant project and design teams, including architects, structural engineers, and clients
Sending drawings for copying, ensuring all project team members are working from the latest copies
Managing Requests for Information (RFI), logging them onto Project Plus
Setting up and maintaining a project start-up filing system in line with company procedures
Managing the production of Operations and Maintenance (OM) manuals for subcontractors and overseeing approvals
Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures
Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls
SITE SECRETARY ESSENTIALS:
Holding existing UK working rights
Having property or construction industry experience preferred
Communicating excellently, both verbally and in writing
Being highly organised with a proactive working style
Working well in high-pressure and fast-paced environments
Being tech-savvy, proficient with Microsoft 365, and quickly picking up internal systems
Being comfortable working 5 days on-site from 8:30 AM to 5:30 PM
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.
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At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
