Position Overview :
We are seeking an organised and detail-oriented Accounts Payable Specialist to join our client’s finance team in the construction industry. The ideal candidate will play a crucial role in ensuring timely and accurate processing of invoices, managing vendor relationships, and supporting overall financial operations. This role offers an exciting opportunity to contribute to the growth of a leading construction company while gaining exposure to various accounting processes.

Key Responsibilities :

1. Invoice Management :
   • Process and verify supplier invoices in accordance with company procedures and payment terms.
   • Ensure all invoices are matched to relevant purchase orders, contracts, or delivery notes.
   • Resolve discrepancies or issues related to invoice discrepancies with suppliers and internal departments.
   • Accurately code invoices to the correct cost centres, projects, and accounts.
2. Payment Processing :
   • Prepare and process payments to suppliers, including bank transfers and cheque payments.
   • Ensure timely and accurate processing of supplier payments within agreed terms.
   • Reconcile and maintain payment records, including identifying and resolving payment errors.
3. Vendor Relationship Management :
   • Develop and maintain strong working relationships with suppliers, addressing inquiries and resolving payment-related issues.
   • Liaise with vendors to ensure that account information is accurate and up to date.
   • Assist in the resolution of any disputes or credit issues with suppliers.
4. Reconciliations & Reporting :
   • Reconcile supplier statements and internal accounts on a monthly basis.
   • Prepare reports for management on outstanding liabilities and payment forecasts.
   • Assist in the preparation of month-end and year-end financial reporting.
5. Compliance & Documentation :
   • Ensure that all accounts payable transactions comply with company policies and industry regulations.
   • Maintain accurate and organized records of all invoices, payments, and related documentation for audit purposes.
   • Assist in audits by providing supporting documentation and information as required.
6. Cost Control & Analysis :
   • Monitor and report on cost variances related to project expenses, ensuring expenses are within budget.
   • Identify opportunities for cost-saving measures within the accounts payable process.
7. Collaboration & Support :
   • Work closely with the procurement, project management, and finance teams to support overall business objectives.
   • Assist in the implementation of process improvements to streamline accounts payable operations.

Skills & Qualifications :

• Education : AAT (Association of Accounting Technicians) qualification or equivalent is preferred.
• Experience : At least 2-3 years of experience in accounts payable or a similar finance role, preferably in the construction industry or a project-based environment.
• Skills :
  • Strong understanding of accounting principles and processes.
  • Proficient in accounting software (e.g., Sage, Xero, SAP) and Microsoft Office Suite, particularly Excel.
  • Good knowledge of construction-specific finance tools (e.g., COINS, Procore) is desirable.
  • Excellent attention to detail and accuracy in data entry.
  • Strong communication skills, both written and verbal, to effectively liaise with suppliers and internal teams.
  • Ability to handle multiple tasks, meet deadlines, and work under pressure.
  • Knowledge of UK construction industry regulations, tax requirements (e.g., CIS - Construction Industry Scheme), and VAT processes is essential

Personal Attributes :

• Strong problem-solving skills with the ability to work independently and as part of a team.
• Highly organized and able to manage time effectively.
• Proactive, with a keen interest in process improvements and efficiency.
• Professional and trustworthy with a strong focus on confidentiality.