Location: Leatherhead, Surrey

Pay: £22.00 - £24.00 per hour (PAYE) plus paid holiday

Equivalent Salary: £45,760 - £49,920 per annum

Contract: Long-term temporary assignment anticipated to continue until 2027

Hours: 40 hours per week, Monday to Friday

Working Pattern: Fully office based (5 days per week)

Start Date: Immediate

E-Personnel Recruitment is delighted to be recruiting for an experienced Executive PA & Administration Coordinator to join a prestigious international organisation working on a high-profile global project.

This is an excellent opportunity for an accomplished Executive Assistant, Senior PA or Executive Administrator who enjoys working at pace, thrives on organisation and takes pride in providing first-class support to senior leadership.

No two days will be the same. You will become a trusted member of the team, supporting senior executives whilst coordinating a wide variety of administrative activities across the business.

Working closely with senior management, you will be responsible for ensuring the smooth day-to-day running of executive administration while coordinating a variety of business support activities.

Alongside traditional Executive Assistant duties, you will also play an important role in assisting international employees relocating to the UK, helping make their transition as smooth as possible.

• Providing full Executive Assistant support to senior leadership
• Managing busy and constantly changing diaries
• Coordinating meetings, preparing agendas and meeting documentation
• Organising UK and international travel, accommodation and itineraries
• Preparing presentations, reports and executive correspondence
• Maintaining accurate documentation and electronic filing systems
• Using SharePoint, Microsoft Office and DocuSign to manage documentation
• Supporting wider office administration and business operations
• Liaising confidently with senior stakeholders, clients and visitors
• Coordinating meetings, corporate events and executive schedules
• Maintaining confidentiality whilst managing sensitive information

You will also provide practical support to employees relocating from overseas, including:

• Coordinating relocation arrangements
• Assisting with accommodation enquiries
• Helping with school and education information
• Organising transport and local travel arrangements
• Liaising with relocation providers and internal departments
• Providing administrative support throughout the relocation process

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator
• Experience supporting Directors, Vice Presidents or Senior Executives
• Outstanding organisational and prioritisation skills
• Excellent written and verbal communication skills
• Strong diary and travel management experience
• Advanced Microsoft Office skills including Word and Excel
• Experience using SharePoint and DocuSign
• A professional, proactive and confidential approach
• The ability to manage multiple priorities within a busy corporate environment

• Energy, engineering, construction or infrastructure sector experience
• Supporting international executives
• Working with global organisations
• Experience assisting with employee relocation or expatriate programmes

• Long-term temporary assignment anticipated through to 2027
• Competitive hourly rate of £22.00 - £24.00 per hour (PAYE)
• Paid holiday in addition to your hourly rate
• Immediate start available
• Opportunity to work within a respected international organisation
• Interesting and varied role supporting senior executives
• Friendly, professional and collaborative working environment

Keywords: Executive Assistant, Executive PA, Personal Assistant, Senior Administrator, Executive Administrator, Administration Coordinator, Office Coordinator, Executive Support, Diary Management, International Travel, Relocation, SharePoint, Microsoft Office, DocuSign, Leatherhead, Surrey.

Should your application be successful, one of our consultants will contact you shortly.

Please note that the job title advertised may differ from the title used by our client on their internal systems or contract documentation.

Thank you for your interest in this opportunity. Whilst E-Personnel Recruitment endeavours to respond to every application, due to the high volume of applications received this may not always be possible.

E-Personnel Recruitment is acting as an Employment Business in relation to this vacancy. By applying for this position, your details will be submitted to E-Personnel Recruitment. Our Privacy Policy, available on our website, explains how we will use your personal data. E-Personnel Recruitment is a member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.