Contracts Administrator
Job Type:
Permanent, full-time, 8am - 4pm, Monday to Friday
Overview:
Well-established building and construction company requires a highly organised and proactive Contracts Administrator to join a small team based on the outskirts of Ipswich. This is a full-time office-based role, providing support across various administrative functions. The ideal candidate will have excellent communication skills, attention to detail, and a strong understanding of office systems, particularly QuickBooks for raising estimates, invoices, and reconciling accounts.
Main Responsibilities:
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Liaising with Customers, Subcontractors & Suppliers:
Act as a point of contact, ensuring clear communication and smooth coordination.
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Telephone Answering:
Handle inbound calls professionally, providing assistance and redirecting as needed.
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Booking Appointments:
Organise meetings for the team, scheduling appointments and managing calendars.
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Raising Estimates & Invoices:
Use QuickBooks to prepare accurate estimates and invoices in a timely manner.
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Reconcile Accounts:
Assist with the reconciliation of accounts, ensuring that records are accurate and up to date.
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Filing & General Office Duties:
Organise and maintain physical and digital records, handle day-to-day office administration tasks, and support with other ad hoc office duties as required.
Key Skills Required:
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Organisational Skills:
Ability to stay organised in a fast-paced environment and prioritise tasks effectively.
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Time Management:
Manage a varied workload, ensuring all tasks are completed to deadlines.
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Ability to Work Under Pressure:
Capable of maintaining high standards even during busy periods.
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Communication Skills:
Strong verbal and written communication abilities, with attention to detail.
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Office Experience:
Previous administrative experience, preferably in a construction or building maintenance setting.
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QuickBooks Knowledge (preferred):
Experience with QuickBooks, including raising estimates, invoicing, and reconciling accounts.
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Construction/Building Maintenance Knowledge (preferred):
Familiarity with industry terminology and processes is an advantage but not essential.
If you have the right skills and are looking for a rewarding administrative role within the construction industry, we would love to hear from you.
Salary DOE
