Accounts Payable Specialist
Leighton Buzzard
Full time, Permanent - 8am to 5pm, Office Based.
26k - 30k (Experience Dependent)

Our client, a dynamic and forward-thinking company, is seeking an Accounts Payable Specialist to join their growing team. The successful candidate will play a key role in ensuring the smooth operation of accounts payable processes, managing supplier relationships, and maintaining the accuracy of financial records. This is a fantastic opportunity for someone who thrives in a fast-paced environment and is looking to further their career in finance.

Day to Day Responsibilities:

- Manage ad-hoc payments as requested by Directors.
- Process parking tickets and ensure proper recording in Sage, applying to relevant projects.
- Manage and reconcile petty cash, choice cards, and credit cards on a weekly basis.
- Ensure timely receipt and storage of all invoices, receipts, and documentation, with entry into Sage.
- Reconcile invoices and receipts against expense claims, allocating costs to appropriate projects.
- Identify non-business expenses and communicate them to Payroll for deductions.
- Process expense claims and ensure timely payment.
- Enter approved supplier and subcontractor invoices into Sage, ensuring proper approval and allocation to projects.
- Raise disputes with suppliers, query POs, and manage recurring expenditures in Sage.
- Track and manage subcontractor invoices, POs, and monthly valuations via spreadsheets.
- Submit monthly CIS returns to HMRC and provide annual statements to subcontractors.
- Prepare monthly payment runs, including BACs payments and remittance distribution.
- Reconcile creditors, subcontractor, and supplier invoices to monthly statements.
- Download and allocate daily bank transactions, ensuring all AP transactions are accurately reflected in Sage.
- Provide cover for AR colleagues when required.

Requirements

- Proven experience in an accounts payable role, preferably in a construction or project-based environment.
- Proficiency with Sage accounting software.
- Strong understanding of VAT invoicing and subcontractor CIS regulations.
- Excellent attention to detail and accuracy in managing invoices, payments, and reconciliations.
- Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
- Experience with managing credit cards, expense claims, and payment processes.
- Solid communication skills, with the ability to raise disputes and query POs effectively.

Desirable:

- Experience with CIS submission and HMRC reporting.
- Familiarity with construction or project-based accounting processes.
- Ability to create and manage spreadsheets for tracking subcontractor and supplier invoices.

If you are detail-oriented, proactive, and experienced in managing accounts payable, we would love to hear from you. Apply today to be part of an exciting, growing company!