Role Overview

The Commercial Assistant will play a key role in supporting the finance and commercial team by managing the end-to-end accounts receivable process, ensuring accurate invoicing, effective credit control, and maintaining strong relationships with clients and internal stakeholders. This role combines invoicing, reporting, and debtor management responsibilities to ensure the smooth flow of financial information and timely collection of payments.

Key Responsibilities

• Invoicing & Accounts Receivable
• Generate and process invoices and applications for services (PPM, EW, materials, and consumables).
• Import daily sales invoices and ensure all invoices are accurate, complete, and compliant with company and client requirements.
• Liaise with account managers and clients to ensure purchase orders are obtained and invoices are approved.
• Maintain and update customer records, addressing discrepancies and ensuring data accuracy.
• Provide constructive feedback to operational teams and collegues to support continual improvement.
• Credit Control & Debt Management
• Monitor aged debtors and produce regular aged debt reports.
• Chase outstanding debt via phone and email, escalating overdue accounts as required.
• Resolve invoice queries promptly to maintain customer satisfaction.
• Reconcile client accounts and allocate daily cash receipts.
• Support monthly reporting and assist with month-end processes.
• Commercial Support
• Provide regular reporting and insights to management on debtor performance and invoicing activity.
• Collaborate with colleagues across departments to ensure smooth operations and strong client relationships.
• Support the wider finance and commercial team with ad hoc administrative and financial tasks.

Desired Skills & Experience

• Previous experience in accounts receivable and/or credit control.
• Strong Excel skills and experience with accounting systems (Sage Line 50 desirable).
• Excellent attention to detail and accuracy in financial data.
• Strong communication skills with the ability to build and maintain relationships internally and externally.
• Good telephone manner and confidence in dealing with clients.
• Effective time management, organisation, and problem-solving skills.
• Ability to manage end-to-end finance processes.
• Full UK driving licence and access to own transport preferred.