Location: Avonmouth, Bristol
Hours: Full-Time, Office Based
Reports To: Project Director / Operations Manager
Department: Operations / Project Support

About the Role

Reed is seeking an experienced and highly organised Senior Administrator to provide comprehensive administrative support to operational and project teams. Based full-time in Avonmouth, Bristol, you will play a pivotal role in ensuring the smooth running of day-to-day business operations, maintaining high standards of organisation, communication and compliance.

This position is ideal for an experienced administrator who thrives in a fast-paced environment and enjoys supporting multiple stakeholders while maintaining attention to detail and delivering exceptional service.

Key Responsibilities

Administration & Office Support

• Manage day-to-day administrative activities across the office.
• Maintain accurate records, filing systems and business documentation.
• Prepare correspondence, reports, presentations and meeting documentation.
• Coordinate diaries, meetings, conference calls and travel arrangements.
• Organise internal meetings, take minutes and distribute actions.
• Ensure office administration processes are efficient and effective.

Project & Operational Support

• Provide administrative support to project and operational teams.
• Maintain project records, trackers and compliance documentation.
• Assist with the preparation of reports, KPIs and business updates.
• Support onboarding, inductions and training administration.
• Ensure documentation is maintained in line with company procedures.

Stakeholder Coordination

• Act as a key point of contact for internal and external stakeholders.
• Build effective working relationships across departments.
• Handle enquiries professionally and efficiently.
• Support communication between management, teams and third parties.
• Assist with Health & Safety, Quality and compliance administration.
• Support internal audits and document reviews.
• Maintain confidentiality and compliance with GDPR requirements.
• Produce accurate management information and reports as required.

Skills & Experience

Essential

• Previous experience in a Senior Administrator, Office Manager, Executive Assistant or Project Administrator role.
• Strong administrative and organisational skills.
• Advanced Microsoft Office skills, including Word, Excel, Outlook and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and accuracy.
• Professional and proactive approach to work.
• Experience supporting senior managers and wider teams.

Desirable

• Experience within construction, engineering, manufacturing, logistics or a project-led environment.
• Knowledge of document control systems.
• Experience supporting Health & Safety or compliance activities.
• Familiarity with project administration processes.

Personal Attributes

• Highly organised and efficient.
• Professional, approachable and trustworthy.
• Strong problem-solving abilities.
• Positive and collaborative team player.
• Self-motivated with the ability to work independently.
• Flexible and adaptable in a fast-paced environment.
• Committed to delivering high standards of service and support.

What We Offer

• Competitive salary.
• Company pension scheme.
• Generous annual leave entitlement.
• Career development and training opportunities.
• Supportive team environment.
• Long-term career progression opportunities.